What Are The Objectives Of School Records?

What are school keeping records?

School records include books, documents, diskettes and files that contain information on what goes on in school as well as other relevant information pertaining to the growth and development of the school..

What is an alphabetical filing system?

Alphabetical filing is a method in which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file. … In cases where the names of more than one person starts with same letter then second letter of name is taken into consideration, then third and so on.

What is the most common filing system?

Alphabetic systemsAlphabetic systems are the most natural and common method of arranging files. However, even the simplest alphabetic system requires establishing, filing standards, including written filing procedures, cross-reference methods, and practices for filing duplicate name changes, etc.

Why are student records so important?

Maintaining Student Records Academic performance records, such as grades and report cards, provide insight about student progress and help parents and teachers make important decisions regarding students’ learning needs. Attendance records help teachers and school staff maintain accountability for students’ safety.

What is the meaning and aims of filing?

Filing is a form of record keeping. Documents are filed in such away that they may be available whenever required. This is the main purpose of record keeping. A large number of records can not be preserved and handled without proper arrangement. Such proper arrangement is called filing.

What are the types of records?

Some of the most significant record types are:Property records – title deeds and settlements.Accounting papers – including rentals, vouchers, surveys and valuations.Legal papers.Inventories.Correspondence.Enclosure papers.Manorial papers – court rolls, custumals, terriers, surveys etc.Personal and political papers.More items…

What are the importance of filing?

Some importance of filing: It helps in increasing efficiency of office because filing helps in providing records in required time to make quick decisions. Filing helps in protection of important documents from fire, dust, insects, theft and mishandling.

What are the objectives of filing?

The following are the main objectives of filing:To preserve documents. The main objective of filing is to preserve the past and present documents from possible loss and damage.To provide information. … To act as proof. … To increase efficiency.

Why is it important to have a record keeping system?

Why keep records? Keeping accurate and up-to-date records is vital to the success of any business. … Good record keeping is vital in regards to meeting the financial commitments of the business and providing information on which decisions for the future of the business can be based.

What are the 3 types of filing systems?

Most Common Filing Systems Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified.

How do you maintain school records?

How to Maintain School Registers and RecordsEnsure that an alphabetical admission register is kept and that corrections and original entries are distinguishable.Make deletions of pupils’ names from the admission register, only in certain circumstances.Ensure an attendance register is taken at the beginning of each day and again in the afternoon.More items…

What are the objectives of record keeping?

The Most Important Objectives of a Records Management ProgramInformation security. Information security is a key objective of a records management program. … Preservation of vital records. … Regulatory compliance. … Controlling overhead costs. … Streamlined file retrieval processes.

What are the 5 basic filing systems?

Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting. 1. Conditioning; Removing all pins, brads, and paper clips; Stapling related papers together; Attaching clippings or items smaller than page-size to a regular sheet of paper with rubber cement or tape. 2.

What is a good filing system?

A good filing system is a thing of beauty. It works, smoothly and efficiently, allowing you to access the data you need, whenever you need it.